A virtual board and data storage portal is a software application for governance that allows users to communicate and collaborate digitally within a safe environment. It also includes document storage with messaging capabilities, voting functions and records storage. It is the perfect choice for businesses that wish to streamline the process of board meetings and improve the efficiency of directors.
A board portal makes it easy for directors to access the latest information they need before and during meetings, making it easier to change the way that decisions are made. Directors can also comment and collaborate on files in real time, which eliminates the need to look through old emails or sort through stacks of physical documents. In an age where boards are increasingly diverse and distributed, the ability to view, share and add annotations to files instantly regardless of where they are is a huge benefit.
It is essential to think about the needs of your directors and administrators when choosing a board portal. You should also select a solution with a user-friendly design and excellent customer service. Furthermore, the solution must be scalable, allowing both an annual and monthly pricing structure that can be adjusted to meet your budget.
In addition, you should be able to monitor the activities of each user. You will be able see what documents an employee has been viewing and when. This ensures that confidential information will not be leaked or shared to outside parties without authorization, and also improves accountability.
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